Documents & Downloads

General Documents

  • MCVSD BOE Bylaws, Policies & Regulations
    regularly updated |     Online Access

  • MCVSD Job Descriptions
    last updated 01/24/2022     PDF Format

  • MCVSD Standard Operating Procedures
    last updated 11/01/2023 |      PDF Format

  • MCVSD Purchasing Manual
    last updated 9/2024 |      PDF Format

  • MCVSD Tax Exempt Letter [Federal Code #216 00 7749]
    undated and does not expire |      PDF format

  • Government Records Request Form (OPRA) | PDF format

  • MCVSD Suspension Letter Regulations
    generated 9/7/2019 |      PDF Format

  • MCVSD Gifted and Talented Policy PDF Format

Guidance Documents and Forms

The following documents are intended to provide students and families with information pertaining to college and careers. Other forms may be used to request information from the school the student attends. Please contact your school counselor if you have any questions.

Monthly Report to Superintendent's Office

Electronic copies of all forms appear below and should be completed & submitted electronically via email, via database or hard copy, unless noted otherwise:

  • Cover Page/Checklist (submit in hard copy) | Word format

  • Form #1: Monthly Activity Report (submit electronically) | Word format

  • Form #2: Monthly Emergency Drills (data must be entered online via the database here)

  • Form #3: Suspensions (submit electronically) | Word format

  • Form #4: Schedule of Monthly Events online

  • Form #5: Public Relations (submit in hard copy) | Word format

  • Form #6: Data Collection Items (submit in hard copy) | Word format

Technology Related Documents & Forms

  • Student Change of Record Form (SCOR) (use the secure online form here, username & password required)

  • MCVSD Acceptable Use Policy - Staff
    last updated 08/14/2009 |     PDF format

  • MCVSD Acceptable Use Policy - Student
    last updated 08/14/2009 |     PDF format

  • MCVSD Software Ethics Agreement 
    last updated 11/21/2002 |     PDF format

  • MCVSD Consent Form for Internet Publication
    last updated 11/21/2002 |     PDF format

  • MCVSD Web Page Guidelines 
    last updated 09/30/2003 |     PDF format

  • MCVSD Technology Plans
    last updated Summer of 2021 |     PDF format

School Nurse & Medication Related Documents

(Please contact the school nurse if you have any questions related to the forms below)

Students who carry epinephrine auto-injectors for a severe life-threatening illness or allergic reaction must have these forms completed and returned to the school nurse:

  • Severe Allergy/EpiPen Forms (all pages must be completed as directed and returned to the school nurse):  PDF format

Students diagnosed with asthma and prescribed an inhaler must have the following forms completed and returned to the school nurse:

  • Asthma Inhaler Forms (all pages must be completed as directed and returned to the school nurse): PDF Format

The following form must be completed and returned to the school nurse to take a medication during school hours - prescription or non-prescription:

The following form must be completed and returned to the school nurse if a student will require medication while on a field trip:

Students with diabetes must have the following forms completed and returned to the school nurse:

  • Diabetes Forms (all pages must be completed as directed and returned to the school nurse): PDF format

Students diagnosed with Seizures must have the following form completed and returned to the school nurse: PDF format

MCVSD Home Instruction Policy Home InstructionPolicy

MCVSD Home Instruction Procedures MCVSDHomeInstructionProcedures

Control of Communicable Disease Policy Here

Substance Abuse Forms PDF format (forms A, B, C, D)

Contracts

  • MCVSD Custodial Contract 7/1/2018 - 6/30/2021 (PDF format)

  • Monmouth County Vocational Education Association (MCVEA) Contract 7/1/2022 - 6/30/2025 (PDF format)

  • Monmouth County Vocational Principals & Supervisors Association (MCVPSA) Contract 7/1/2024 - 6/30/2027 (PDF format)

Payroll, Pension & Benefits Related Forms

MCVSD eForms (frequently used forms)

Absence from work with Pay (Non-Chargeable Absence)
Word Format | PDF Format

Absence from work without Pay
PDF Format

Application for Employment
Web Page

Application for use of Building
Word format | PDF format

Bereavement Leave
PDF format

Change of Name/Address/Phone
Word format | PDF format

Curriculum Rating Form: Analyzing Materials For Sex Fairness
Word format | PDF format

Custodian / Maintenance Overtime Sheet
PDF format

Custodian Monthly Inventory Control Form
Word format | PDF format

Custodian's Sign-In Sheet
PDF format

Employment Inquiries by Phone
Word format | PDF format

Family Illness Absence
PDF format

Free/Reduced Lunch Application Packet 2024-2025 (English)
PDF format

Free/Reduced Lunch Application Packet 2024-2025 (Spanish)
PDF format

Field Trip Approval Form
Word format | PDF format

Fuel Gas Service Station Maintenance Report
Word format | PDF format

Incident / Accident Report Form
Word format | PDF format

Information Technology Help Request
Word format | PDF format

Inquiry Form
Word format | PDF format

Instructional Materials Evaluation Form
Word format | PDF format

Leave Due to Personal Illness
PDF format

Leave Due to Professional Day
Word format | PDF format

Long Term Substitute Teacher Time Sheet
PDF format

Mentor Teacher Log
Word format | PDF format

Mileage Grid/Table (as of 2/10/2022)
PDF format

Mileage Record (Monthly) [Using 47¢ rate] (effective 9/1/2022)
Excel Format

Mileage Reimbursement Regulations (8/23/07)
Word format | PDF format

New Vendor Request Form
PDF format

Non-Tenured Teacher Annual Summary Evaluation Form
Word format

Out of District Activity Report
Word format | PDF format

Overnight Field Trip Permission Form
Word format | PDF format

Overnight Field Trip Record Form
Word format | PDF format

Overnight Field Trip Expense Report
Excel format

Part-Time Hourly Record
PDF format

Part-Time Hourly Record (Teaching Within Certification)
PDF format

Parts / Supplies Procurement Form
PDF format

Permission to Release Pupil Information
Word format | PDF format

Personal Day Request
PDF format

Professional Development Plan (PIP/PDP) Blank Form 07-08
Word format

Professional Improvement Request Form
Word format | PDF format

Record of Professional Development Hours 5 Year Plan: 2010-2015
Word format

Release for Publication
Word format | PDF format

Report of Professional Day Activities
Word format | PDF format

Report of Suspensions/Removals of Students with Disabilities
External Site

Requisition Form
Word format | PDF format

School to Career Vehicle Sign In / Sign Out Sheet
PDF format

Solicitation of Quotation Record Form
Word format | PDF format

Substitute Teacher Interview Form
Word format | PDF format

Student Activities Annual Report Form
Word format

Teacher's Time Sheet
PDF format

Teacher Evaluation Criteria and Indicators
Word format

Teacher Observation Summary Report Form
Word format

Technical Classroom Safety Guidelines ["Safety Check Sheets" found on pg. 45-49]
Word format | PDF format

Tenured Teacher Annual Summary Evaluation Form
Word format

Textbook Approval Form
Word format | PDF format

Tuition Refund Request Form
Word format | PDF format

Van Usage Report
PDF format

Violence, Vandalism, HIB, Substance Offense, Weapons Offense Incident Report Form (via NJDOE Student Safety Data System)
NJDOE Site

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